Are you a Marketing Coordinator looking for an excellent career opportunity? Wood Harbinger is a successful multidiscipline MEP consulting engineering firm with a great team and fun culture of work hard/play hard and enjoy life. We’re winning work and have opportunities for a talented Marketing Coordinator who is ready for the next step in their career!
As Marketing Coordinator at Wood Harbinger you'll support firm-wide business development and marketing initiatives by developing and maintaining marketing information systems and records; editing, coordinating, and writing proposals, brochures, and other marketing materials; and coordinating the overall marketing effort to ensure timely, high-quality responses to client opportunities. This role collaborates closely with technical staff and leadership to promote Wood Harbinger’s brand and services.
Here's what you'll be doing:
Proposal and Pursuit Coordination:
- Coordinate, edit, and produce statements of qualifications (SOQs), proposals, and interview materials in response to RFQs/RFPs.
- Develop, maintain, and organize standard proposal content, including project descriptions, staff resumes, and firm templates.
- Work with project managers and principals to gather technical input, win themes, and differentiators for each pursuit.
- Create and maintain proposal schedules, track deadlines, and ensure all submittal requirements are met.
- Support creation of interview presentations and collateral, including slide decks, handouts, and leave-behinds.
Marketing Materials & Communications:
- Edit, coordinate, and help write brochures, project profiles, capability statements, and other marketing materials.
- Develop clear, concise, and compelling written content that reflects Wood Harbinger’s brand and value proposition.
- Assist with content for the firm’s website, social media, email campaigns, and other digital platforms.
- Lead coordination with internal teams to collect project information, photos, and stories for use in marketing materials.
- Ensure consistency with brand standards, templates, and messaging across all marketing communications.
Marketing Information Systems & Records:
- Develop and maintain marketing information systems and records, including opportunity tracking and pursuit histories.
- Maintain project photography, staff bios, and marketing asset libraries.
- Lead maintenance of the client relationship management (CRM) system and marketing databases.
- Track key marketing metrics such as hit rates, proposal volume, and opportunity stages to support reporting and planning.
- Support data integrity and standardization across all marketing records and systems.
Business Development Support:
- Support principals and project managers with market and client research for pursuits and strategic planning.
- Prepare background information, briefing documents, and presentation materials for client meetings.
- Assist with development and execution of client outreach campaigns and targeted communications.
- Coordinate internal debriefs and lessons-learned sessions following major pursuits.
- Support maintenance of contact lists and help ensure timely follow-up on leads and opportunities.
Event and Conference Support:
- Assist with planning, coordination, and logistics for conferences, trade shows, sponsorships, and client events.
- Coordinate registration, exhibit materials, shipping, and on-site support as needed.
- Help develop event-related collateral, giveaways, and follow-up communications.
- Capture and organize outcomes and contacts from events into marketing systems and CRM.
Internal Collaboration & Administration:
- Collaborate closely with principals, and technical staff to align marketing efforts with firm priorities.
- Lead internal meetings to understand upcoming pursuits, project milestones, and marketing needs.
- Assist with marketing-related administrative tasks such as budget tracking, and vendor coordination as requested.
- Contribute ideas for improving processes, templates, and tools to increase marketing efficiency and impact.
Here's what we're looking for:
- Bachelor’s degree in marketing, communications, journalism, business, or related field; or an equivalent combination of education and experience.
- 2–5 years of experience in marketing or communications, preferably in an architecture, engineering, or construction (A/E/C) or professional services environment.
- Strong writing, editing, and proofreading skills with a focus on clarity, accuracy, and audience awareness.
- Proficiency in Microsoft Office (Word, PowerPoint, Excel); experience with Adobe InDesign and related Creative Cloud applications preferred.
- Familiarity with CRM, opportunity tracking, or marketing database tools (Deltek Vantagepoint) preferred.
- Ability to organize and manage multiple projects, priorities, and deadlines in a fast-paced environment.
- High attention to detail, quality, and consistency in all work products.
- Demonstrated ability to work collaboratively and build effective working relationships across teams.
Here's a few reasons why you'll love working at Wood Harbinger:
Awesome people: Smart is the norm, unique is celebrated, and enthusiasm is encouraged!
Positive, fun environment: Casual atmosphere, lots of humor, and daily camaraderie.
Convenient, state-of-the-art building: Located in downtown Bellevue, two blocks from the Bellevue Transit Center and I-405 for easy commuting, and close to many great restaurants.
Robust compensation: Target annual base compensation for this role in the state of Washington is based on experience level: $43.27 - $53.37/hour. Factors considered when determining compensation offered include, but are not limited to: skills, prior relevant experience, and any certifications.
Great benefits: We offer two medical plans, vision, dental with orthodontia, a fully employer-funded HRA, employer-paid life & disability, 401(k) matching, plus generous paid time off. We also offer extras like fitness reimbursement, transit/parking subsidies, and investment in your professional development.
50+ years strong: We are a local, well-respected, employee-owned firm for over fifty years!
If you’re excited by this opportunity and have what we’re looking for, we want to meet you!
Candidates only please.
Wood Harbinger is an equal opportunity employer.
