Jobs search

Campus Office Assistant

Pima Medical Institute • Full-time • MESA, Arizona, United States • 21h ago

Office Assistant – Associate Degree Programs

Location:Mesa Campus – 957 S. Dobson Road | 100% On-Site

Type: Full-Time (40 Hours per Week) | Non-Exempt

Schedule: Monday – Friday, 8:00 AM – 5:00 PM

Compensation: $19.26-$23.13 per hour

Position Summary

Support academic excellence and student success behind the scenes! Pima Medical Institute is seeking an organized, detail-oriented Office Assistant – Associate Degree Programs to join our Mesa campus academic administrative team.

In this specialized administrative role, you will work directly with the Associate Degree Program Director and Clinical Director to manage program administration, maintain student and clinical files, support programmatic accreditation compliance, and coordinate learning management systems (Blackboard). If you thrive in a multi-faceted role supporting higher education operations and clinical healthcare programs, this is an excellent opportunity to make an impact.

Key Responsibilities

Academic & Programmatic Administration:

Program Director & Clinical Director Support: Assist leadership with revising program documents, updating clinical affiliation agreements, managing fieldwork files, tracking student timesheets, and compiling evaluation data.
Accreditation & State Compliance: Assist with drafting and preparing reports for state agencies and national programmatic accrediting bodies.
LMS & Course Coordination: Load syllabi, course outlines, and grading rubrics into Blackboard for each semester; coordinate book orders and student text dissemination with campus staff.
Transfer Credit & Transcript Tracking: Track incoming transcripts, test scores, and prerequisites; collect course descriptions for the Program Director’s transfer credit evaluations.

Student Records & Campus Events:

Recordkeeping & Attendance: Create and maintain confidential student and faculty files, record course attendance, and archive proof of immunizations, background checks, and academic records.
Meeting & Event Coordination: Assist with scheduling student orientation, Advisory Board meetings, clinical faculty meetings, student interviews, and graduation ceremonies.

Front Desk & Purchasing Operations:

Student & Visitor Support: Answer incoming calls, greet visitors, respond to inquiries from prospective, current, and graduate students, and type official correspondence.
Office Purchasing & Inventory: Manage program supply ordering, process purchase orders, reimbursements, check requests, and maintain office inventory.

Minimum Requirements

Experience & Skills: Outstanding organizational, proofreading, and verbal/written communication skills.
Keyboarding Speed: Minimum typing speed of 50 WPM.
Technical Proficiency: Hands-on experience with Microsoft Office Suite (Word, Excel, PowerPoint), Learning Management Systems (Blackboard), web conferencing/webinars, and database management.
An equivalent combination of relevant education, training, or experience that meets minimum qualifications will be considered.

Compensation & Employee-Owner Benefits

Hiring Range: $19.26-$23.13 per hour
Schedule: Full-Time, 40 hours per week (Monday – Friday, 8:00 AM – 5:00 PM).
Employee Ownership: Employee Stock Ownership Plan (ESOP)
Retirement: 401(k) Plan with up to a 10% Employer Match.
Healthcare Options: Comprehensive Medical (PPO & 2 HDHP options with HSA), Dental, and Vision coverage.
Financial Protection: Basic Life Insurance, Short-Term and Long-Term Disability, HSA, and FSA options.
Work-Life & Growth: Paid Time Off (PTO), Arizona Paid Sick Leave, Paid Holidays, Employee Assistance Program (EAP), Tuition Reimbursement, and Health & Wellness Program rewards.

Related Jobs

Office Administrator (Phoenix, AZ)

Brown and Caldwell • Full-time • Phoenix, Arizona, United States • 2m ago

Administrative Office Assistant

Brown and Caldwell (BC) has an exciting opportunity for a full-time Office Administrator to manage the day-to-day administrative and office operations of our Phoenix, Arizona office. We are looking for someone with stron...

2m ago

Apply

Medical Assistant Instructor (Substitute)

Pima Medical Institute • Part-time • PHOENIX, Arizona, United States • 19h ago

Health Care Administrative Medical Assistant

Medical Assistant Instructor (Subsitute) Location: Phoenix, AZ (Phoenix Campus) | On-Site Type: PRN, as needed Schedule: Flexible class time + administration time (5-10 hours per week) Department: Medical Assistant Progr...

19h ago

Apply

Specialty Float Veterinary Assistant

1st Pet Veterinary Centers • Chandler, AZ, US • 1d ago

Administrative

Description Specialty Float Veterinary Assistant (Internal Medicine & Surgery) 1st Pet Veterinary Centers Monday, Tuesday, Thursday, Friday | 9:00 AM – 6:00 PM with alternating Wednesday with Friday About the Role: 1...

1d ago

Apply

Claim Assistant

CCMSI • Phoenix, AZ, US • 2w ago

Administrative

Overview Claim Assistant Location: Phoenix, AZ Schedule: 8:00 am - 4:30 pm (MST) Salary Range: $23 - $25/ hour (depending on experience) Build Your Career With Purpose at CCMSI At CCMSI, we partner with global clie...

2w ago

Apply

Laboratory Assistant – Pharmacy Technician (Part-Time)

Pima Medical Institute • Part-time • MESA, Arizona, United States • 4w ago

Science Administrative Pharmacy Lab Assistant Pharmacy Technician

Laboratory Assistant – Pharmacy Technician (Part-Time) Location: Mesa Campus – 957 S. Dobson Road | On-Site Type: Part-Time (8 Hours per Week), Morning Shifts Only Department: Pharmacy Technician Program Compensation: $2...

4w ago

Apply

Assistant Superintendent

Brinkmann Constructors • Phoenix, AZ, US • 1m ago

Construction Administrative Management Superintendent

Overview The Assistant Superintendent works with project team to ensure safety and exceptional standards of quality on site from start to completion of large commercial construction projects. At Brinkmann Constructors, w...

1m ago

Apply

Dental Assistant - Substitute Instructor

Pima Medical Institute • Part-time • MESA, Arizona, United States • 2m ago

Dental Administrative Medical Assistant

Dental Assistant - Substitute Instructor Location: Mesa, AZ (957 S. Dobson Road) | On-Site Type: Part-Time / As-Needed (PRN) Compensation: $20.80 – $24.96 per hour Position Summary Are you passionate about training new h...

2m ago

Apply

Mail Services Clerk

CCMSI • Scottsdale, AZ, US • 2m ago

Retail Administrative

Overview Mail Service Clerk Location : Scottsdale, AZ (Onsite) Schedule: Mon - Frid 8:00 am - 4:30 pm (MST) Hourly Wage: $18 - $20 / hour Build Your Career With Purpose at CCMSI At CCMSI, we partner with global client...

2m ago

Apply

Administrative Assistant

ServiceMaster • Full-time • PHOENIX, AZ, US • $20 - $25 / hour • 2m ago

Administrative Executive Assistant

Benefits: Health insurance Paid time off Dental insurance Responsibilities The Administrative Assistant is primarily responsible for answering the phones and scheduling branch individuals while maintaining quality custo...

2m ago

Apply

Commercial Construction Assistant Project Manager

Concord General Contracting • Full-time • Mesa, AZ, US • 2m ago

Construction Administrative Architecture Project Management

Build Your Career. Own the Outcome. Concord General Contracting is looking for an organized, proactive Assistant Project Manager who is ready to grow their commercial construction career and contribute to the successful...

2m ago

Apply