Job Details
Job Location: Wyoming MI - Wyoming, MI
Salary Range: Undisclosed
Job Category: Admin - Clerical
The Wyoming, MI branch with Churchill Mortgage is seeking a detail-oriented and proactive Part-Time Executive Assistant to provide support to the Branch Manager. This role involves managing day-to-day administrative tasks, coordinating office logistics, and acting as a liaison to corporate departments. The ideal candidate will have excellent organizational skills and the ability to manage multiple tasks in a fast-paced environment.
About Us:
Churchill Mortgage began in 1992 with the core value of providing the highest level of integrity to each and every customer, meaning we tell our customers what is best for them even when it means we won't close their loan. We have found over and over again that treating people the way we want to be treated is not only the right thing to do, but it builds lasting relationships. Churchill Mortgage proudly embraces the sound financial principles, as heard on the Dave Ramsey Show.
Our Purpose:
We empower families to embrace a future filled with hope, freedom and generosity.
Core Values:
- Be the hardest working person in the room
- Persistently consistent
- Servant Hearted Team Player
- Self Leadership & Extreme Ownership
Basic Function
The Executive Assistant will report directly to the Branch Manager, supporting their daily activities and helping the office run smoothly. Responsibilities include scheduling, managing email communication, coordinating events, preparing light financial documents, and serving as the primary point of contact for various corporate departments. This is a part-time, in-office position.
Primary Responsibilities
(Note: The following duties are typical of those performed by this role. Other related duties may also be performed. Incumbents may not necessarily perform all of the duties listed.)
- Scheduling & Calendar Management: Coordinate the Branch Manager’s appointments, meetings, and calls.
- Email Management: Monitor, organize, and manage the Branch Manager’s email inbox, ensuring timely responses and prioritization of important tasks.
- Office Logistics: Manage day-to-day office logistics, including ordering supplies, organizing meetings, and ensuring the office environment is functioning smoothly.
- Event Planning: Coordinate internal and external events, such as team meetings, client meetings, and other events hosted by the branch.
- Expense Reporting: Prepare and submit expense reports for the Branch Manager and other team members as needed.
- Document Preparation: Assist with light preparation of financial documents, reports, and presentations.
- Corporate Liaison: Act as a point of contact for corporate departments such as HR, marketing, compliance, and others to address and coordinate branch needs.
- Miscellaneous Tasks: Assist the Branch Manager with various ad hoc tasks to ensure operational efficiency.
Day-to-Day Activities
- Coordinate and manage the Branch Manager’s calendar to ensure all meetings and deadlines are appropriately scheduled.
- Organize and prioritize the Branch Manager’s email inbox, flagging urgent issues and ensuring follow-ups are completed.
- Plan and coordinate team meetings, office events, and external client meetings.
- Prepare expense reports in a timely manner and ensure all receipts and documentation are accurately submitted.
- Assist in the preparation and review of light financial documents and presentations as needed.
- Collaborate with corporate departments (HR, marketing, compliance, etc.) to ensure branch compliance with company standards and policies.
- Manage office supplies and coordinate with vendors to maintain a well-functioning office environment.
- Provide support with any other tasks that contribute to the smooth operation of the branch office.
- Other duties as assigned
Our Ideal Candidate:
- Possesses strong organizational and multitasking skills.
- Demonstrates excellent communication skills, both verbal and written.
- Is highly detail-oriented and can prioritize tasks effectively.
- Is self-motivated and proactive in solving problems.
- Has experience with event planning, email management, and basic document preparation.
- Works well in a fast-paced environment and adapts to changing priorities.
To perform this job successfully, an individual must be able to perform each essential duty satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.
Requirements:
- Experience in administrative support, preferably in a financial or corporate setting.
- Proficiency with office software, including email management, calendar tools, and Microsoft Office.
- Ability to pass a criminal background check.
Compensation:
$18-$20 per hour. Position is for 20 hours per week
Employees Own the Company
Our ESOP was established by founder and president, Mike Hardwick, in 2013. It gives all current and future Churchill Mortgage employees ownership of the company in the form of company stock. Churchill Mortgage is the first privately-owned mortgage company to offer an Employee Stock Ownership Program (ESOP).
Churchill Mortgage Corporation is an Equal Opportunity Employer
