Human Resources Coordinator

W.E. O'Neil Construction Company • Full-time • Pleasanton, CA, US • 1w ago

Department: Human Resources

Employment Type: Full Time

Location: Pleasanton, CA

Reporting To: Haley Bukowski

Compensation: $80,000 - $105,000 / year

Description

Scope

The Human Resources Coordinator is responsible for supporting day-to-day HR operations across the organization, including recruiting coordination, onboarding, employee data management, compliance, and general HR administration. This role contributes to delivering a consistent, high-quality employee experience while building foundational HR knowledge within a fast-paced construction environment.

Reporting Relationship

This position reports directly to the HR Director. Collaborates with Talent Acquisition, Payroll, Operations, and Corporate Support Teams.

Key Responsibilities

Talent Acquisition & Workforce Planning

Coordinate recruiting activities including interview scheduling, candidate communications, career fairs, and recruiting events.
Support job postings, applicant tracking, background screening, pre-employment activities, and onboarding.
Assist with internship and college recruiting programs.
Maintain recruiting records and ATS data.

Employee Experience & HR Partnership

Serve as a responsive first point of contact for employee questions.
Support onboarding, offboarding, recognition, and engagement initiatives.
Coordinate employee communications and HR events.
Escalate employee relations concerns appropriately while maintaining confidentiality.

Total Rewards & HR Operations

Maintain HRIS data integrity.
Support benefits, payroll coordination, leave administration, and HR transactions.
Assist with annual HR processes and reporting.

Talent Development & Performance

Coordinate training and LMS administration.
Support performance management cycles.
Maintain training records and certifications.

Compliance, Continuous Improvement & Organizational Excellence

Maintain compliance with policies and employment laws.
Support audits and documentation.
Identify process improvements and participate in HR projects.

Skills, Knowledge and Expertise

Technical

Proficiency in Microsoft Office (Excel, Word, Outlook)
Familiarity with HRIS and ATS systems (ADP preferred)
Basic understanding of HR processes and compliance requirements

Business and Management

Strong organizational and time-management skills
Ability to manage multiple priorities and deadlines
Understanding of administrative workflows and business operations

Interpersonal

Strong written and verbal communication skills
Ability to provide responsive and professional employee support
Collaborative approach with cross-functional teams

Personal

Detail-oriented and highly reliable
Proactive with strong follow-through
Team-oriented with a customer-service mindset

Qualifications

Bachelor’s degree in Human Resources, Business, or related field preferred
0–2 years of HR or administrative experience
Experience with HRIS or ATS systems preferred

Work Environment

Primarily office-based with standard business hours
May support multiple regions or teams
Typical indoor office environment

Benefits

100% ESOP
Competitive Pay
Bonus Program
Medical/Dental/Vision Insurance
PTO/Sick
100% Life Insurance
401(K) with Match
Student Debt Program

Physical Demands

Performance of the required duties will require physical ability to climb permanent and temporary stairs, passenger use of construction personnel hoists, ability to climb ladders and negotiate work areas under construction. Specific vision abilities required by this job include close vision, peripheral vision, depth perception, and the ability to adjust focus. Performing this job requires use of hands to finger, handle, or feel objects, tools or controls, sit, talk and hear, stand, climb, balance, stoop, kneel, crouch, or crawl.

Reasonable accommodations may be made to enable qualified individuals with disabilities to perform the essential functions.

Work Environment

While performing the duties of this job, the employee regularly works on-site at the construction work site where the employee is exposed to moving mechanical parts, high precarious places, fumes or airborne particles, outside weather conditions and risk of electrical shock. The noise in these work environments is usually moderate to very loud.

These are considered the core responsibilities of the position. Employees are encouraged to reach beyond their current responsibilities in an effort to foster professional growth, but only as they are able to remain accountable for their core responsibilities.

Equal Employment

W.E. O’Neil is committed to an inclusive environment for all employees and applicants and will make all employment-related decisions without regard to race, color, religion, sex, national origin, sexual orientation, gender identity, age, disability or veteran status.

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