Accounts Payable Specialist

Ketchum & Walton Co. • Full-time • Columbus • 1w ago

Who we are: Ketchum & Walton is a trusted manufacturers’ representative serving industry leaders in Noise Control, HVAC Equipment, and Indoor Air Quality. We help clients achieve greater efficiency and cost savings through innovative solutions in air filtration, architectural and interior noise control, HVAC systems, and vibration isolation. We’re proud to partner with top-tier manufacturers who are committed to continuous improvement, cutting-edge research, and advancing technology. Our work environment reflects these values—creative, collaborative, and focused on solving complex problems for our clients. At Ketchum & Walton, our core values are the foundation of everything we do. We’re a team that thinks strategically, works collectively, and strives to be a world-class organization. If you’re driven, innovative, and ready to make an impact, we’d love to hear from you. What we need: Our ideal Accounts Payable Specialist candidate is a reliable and highly organized professional who takes pride in producing accurate work and maintaining well-structured processes. They thrive in environments with clear expectations, enjoy supporting others behind the scenes, and are known for their consistency, professionalism, and attention to detail. Key Responsibilities Invoice Processing & Data Entry

Accurately enter, code, and process vendor invoices within the ERP system
Verify invoice details, approvals, purchase orders, and supporting documentation
Maintain organized and accurate AP records and files

AP Mailbox Management

Monitor and manage the centralized AP inbox daily
Respond to vendor inquiries professionally and in a timely manner
Coordinate invoice routing and approvals with internal teams and vendors

Vendor Portal & AvidXchange Oversight

Support administration and maintenance of the AvidXchange platform
Ensure invoices are properly submitted, routed, and approved within the system
Troubleshoot vendor submission issues and maintain accurate vendor setup information
Monitor payment status and resolve discrepancies as needed

Vendor Management

Complete vendor credit applications and resale certificates
Maintain accurate vendor records and reconcile vendor statements
Ensure compliance with W-9 and 1099 requirements

Payment Processing

Serve as backup support for payment processing operations
Verify transaction accuracy, reconcile accounts, and resolve payment exceptions while ensuring compliance with company policies and procedures

Controls & Compliance

Follow established AP procedures and internal controls to ensure accuracy and consistency
Support audit requests and identify opportunities for process improvements and operational efficiency

Other duties as assigned

What you need: Minimum Qualifications

High school diploma or equivalent required.
Additional education or certifications in relevant fields are a plus.
2+ years of accounts payable or general accounting experience
Experience with AP automation tools; AvidXchange experience strongly preferred
Familiarity with ERP systems such as Acumatica or similar platforms
Strong attention to detail and commitment to accuracy
Excellent organizational and time management skills
Ability to manage multiple priorities in a structured, deadline-driven environment
Strong communication and follow-through with both vendors and internal teams
Dependable, consistent, and process-oriented
Comfortable working independently while contributing to a collaborative team environment
Strong sense of accountability and ownership over work quality
Calm, professional, and responsive in handling vendor and internal requests
Motivated by accuracy, organization, and maintaining efficient processes

Reports to: Director of Finance Status: Full-Time, onsite Job Class: Exempt Company Benefits We are proud to be 100% employee-owned (ESOP) and committed to investing in our people. Our team members enjoy an extensive benefits package, including:

Annual contribution into ESOP account
100% employer-paid healthcare premiums
Biannual bonus opportunities
Paid time off, holidays, and leaves
401(k) retirement plan
And more!

Ketchum & Walton is an Equal Opportunity Employer. We celebrate diversity and are committed to creating an inclusive environment for all employees. Employment decisions are based on qualifications, merit, and business need—regardless of race, religion, color, sex, gender identity, sexual orientation, age, disability, national origin, veteran status, or any other protected status under applicable law. Please note: We are not engaging with recruiting agencies for this position and will not respond to agency inquiries. Position Location

Columbus, OH

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